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About Us:
The Digital Marketing Collective is a boutique done-for-you marketing and online business management agency helping coaches, consultants, and service providers grow through content, systems, and strategy. We’re looking for a General Virtual Assistant to support our team with administrative, client, and content-related tasks.

This is a subcontractor role with hourly pay. This role will start at 5 hours/week with room to grow into a true Right-Hand Operations role with increased hours, expanded responsibility, more ownership across systems and delivery.

Here is our website for you to peruse.

PLEASE NOTE: this is ONLY available to those in the United States. NO EXCEPTIONS.

NO AGENCIES PLEASE.

🌟 Operations Assistant (Part-Time)

(Right-Hand Ops Support)

Core Responsibilities

🧾 Proposals & Post-Sales Setup

  • Create and send proposals in Dubsado using existing templates

  • Start workflows once approved

  • Flag any unclear scope before sending

  • Ensure proposals go out quickly after discovery calls

🚀 Client Onboarding

Once a contract is signed:

  • Duplicate and customize client hubs in Notion

  • Confirm Slack channel and Google Drive folder creation (via Zapier)

  • Send welcome message in Slack

  • Ensure all client access is correct and complete

⏱ Hourly Client Management

  • Set up hourly clients in Clockify

  • Track hours used vs hours remaining

  • Update client status in Notion weekly

  • Send monthly usage check-ins

  • Send low-hours alerts when clients reach 2 hours remaining

  • Prepare invoices/top-up links when needed

📦 Hours & Compensation

  • 5 hours per week to start

  • $28–$30/hour

  • Fully remote

  • Flexible schedule (with some same/next-business-day responsiveness)

Hours are expected to increase as the business scales.

What We’re Looking For:

  • Previous VA or admin experience (preferred).

  • Strong organizational + communication skills.

  • Tech-savvy (familiar with Google Drive, Canva, ClickUp/Notion, scheduling tools).

  • Fast learner, reliable, detail-oriented.

  • Self-motivated and able to manage time independently.

Perks:

  • Remote, flexible schedule.

  • Ongoing monthly work (retainer-style assignments, as needed!).

  • Opportunities to grow into more advanced strategy/lead gen if desired.

  • Collaborative team environment — we love bold voices and fresh ideas.

apply here